By Charlotte Brunskill
The systematic administration of files is a vital task for 'information companies' equivalent to museums and galleries, yet isn't really constantly well-known as a center functionality. list preserving actions are usually targeting small teams of files, and employees charged with dealing with them could have restricted adventure within the field.
Records administration for Museums and Galleries bargains a entire review of files administration paintings in the background zone and attracts on over a decade of expertise in utilizing basic rules and practices to the categorical conditions of museums. It introduces readers to the institutional tradition, features, and files universal to museums, and examines the legislative and regulatory environments affecting record-keeping practices. The ebook is created from 8 chapters, together with: a background of documents retaining within the united kingdom museum and gallery zone; the fundamentals of documents administration; creating a company case for documents administration; standards of laws for files administration; the best way to behavior a files survey; procedure and motion making plans; easy methods to enhance a dossier plan, retention agenda and documents administration programme; and a advisor to valuable extra resources.
- Gives sensible and confirmed ideas to genuine international issues
- Fills a spot within the literature as a guide during this vital sector
- Provides an outline of the sphere as a whole
Read or Download Records Management for Museums and Galleries. An Introduction PDF
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Extra info for Records Management for Museums and Galleries. An Introduction
As discussed in Chapter 1, historically museums tended to focus on one narrow band of records management – that of managing the documentation of object collections. This situation often resulted in a paucity of material in the museum archive regarding noncollections-related activities, leaving organisations with an incomplete picture of the institution’s values, mission and history; a gap in its own documentary heritage. : 9). : 11). This book focuses on an earlier stage – managing records for the purposes for which they are created – but especially in the electronic environment of the museum’s record keeping, the continuum approach is more relevant and useful.
2 Records may have multiple values that can be characterised as: administrative or informational: records needed to carry out work on a daily basis by their creators or others evidential: records that provide proof over time of decisions made, transactions carried out and events which take place financial and legal: closely related to evidential value, ensuring compliance with finance and human resources regulations and legislative requirements related to a variety of subjects, including health and safety, freedom of information and data protection historical/research: some records have long-term value and are identified for permanent preservation because of their interest to future generations; the business or institutional archives of museums are often used by academics, genealogists, family historians and the museum itself.
Anticipate how systematic records management will impact on the organisation. Step 2: Assess risk Risk management is a systematic process of identifying, analysing and responding to risk across all functions in an organisation (JISC, undated). It is a strategic approach that anticipates problems and attempts to prevent or mitigate them; by managing records well, the museum is in effect managing risk. It is common for many museums to have at least one master risk register that describes and rates risks, and outlines the ways to mitigate them.